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Author: Crown Information Managment

Is Old Equipment Haunting Your Business?

Fall Office Cleaning Begins with an Equipment Destruction Company 

When you put away the office holiday decorations last year, did you stuff them in a dreary closet that serves as a cemetery for old equipment? You know, the one down the hall that no one touches lest an avalanche of dilapidated chairs, computers, and monitors come crashing down. Even if you don’t have a dreaded equipment closet, you will have them interspersed around your building. Some may be hidden behind the door in the breakroom. Others may be hiding behind the file cabinets in the attic storage that also serves as a computer server room. Wherever they are, they are taking up valuable space that could be used for other purposes. Instead of letting these items haunt you throughout the year, contact a dependable equipment destruction company to help you.

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It’s Time to Schedule Those Shredding Purges

Make a Day of Purge Shredding with a Reliable Document Management Company 

We often think of December and the end of the year as the time to throw out those stacks of documents cluttering desks and the storage room. You know the ones. They start as one or two files sitting on the corner of a desk. The user thinks they will get the filing done ‘later,’ but ‘later’ never comes. Before anyone can blink, the year is half over, and the stack of two is now 20. You don’t have to wait until the end of the year to have a good clear-out. Instead of building file folder castles, use your dependable document management company to schedule annual or quarterly paper shredding purge days. These occasions will soon become an office favorite as everyone clears the clutter in an organized and efficient manner.

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Do You Know What Data Protection Laws Apply to Your Business?

Trusted Information Management Company for Shredding and Storage Needs

Data protection is a growing concern among all people. Consumers worry that cyber criminals will steal their identities. Businesses must be vigilant in saving and securing their customers’ data from cyber thieves. One wrong move and a company can lose reputation and money. Data laws are helping consumers and businesses alike. Yet, understanding what data laws apply to your enterprise is crucial to protecting clients and your company. Having access to an excellent information management company is just one step in the right direction to ward off cyber criminals and keep your organization safer.

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When Was the Last Time You Reviewed Your Compliance Policies, Procedures, and Plans?

Stay in Compliance with Updated Manuals and a Records Management Company

As Q4 approaches, many companies look at their balance sheets, anticipating what end-of-year push they can make to meet their budgets. It’s also an excellent time to look at other aspects of business to set the new year off to a good start. One aspect is those dusty 3-ring binders loaded with policies, procedures, equipment maintenance logs, and employee handbooks. Compliance policies should not be “once-and-done” tasks, but they often tend to be that way. The laws change regularly, and your company could be at risk if you don’t inform your employees of the new changes. Utilizing a records management company can help you keep up with recordkeeping requirements and help your organization adhere to a document management program.

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3 Benefits of Professional Paper Shredding in Central Florida

Top-Notch Certified Shredding Company to Protect Your Company’s Documents

Should you outsource your paper shredding to a professional company? This is a business decision that must be considered from many different angles. For example, do you have regulatory rules to follow? Do you have the staff available to ensure documents and digital assets are destroyed in a timely fashion? Have you established a solid chain of custody to ensure no document is lost in the process? These are all the questions you need to answer. You may discover that utilizing the services of a reliable, professional shredding company is the best answer.

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Child Identity Theft: Getting the Kids Ready for Back to School… Add Credit Checks for Your Kids

Protect Your Family’s Identity with a Dependable and Certified Shredding Company 

Identity theft is consistently on the rise. Some unfortunate victims are the ones parents try to protect the most—children. Yes, kids are easy targets for cyber thugs. They get some information from social media posts, phishing emails, or dumpster diving and take it to the bank by opening credit cards and lines of credit. Just as you protect your identity, you should take similar steps to save theirs. If not, they may suffer significantly by being turned down for student loans, car loans, or credit cards when starting their adult life’s journey. You can take steps to ensure your kids’ identity remains safely and exclusively their own, including utilizing the services of a certified shredding company.

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Tips to Properly Store Hard Drives and Other Media Prior to Destruction

Advice from a Certified Hard Drive Destruction Company 

Recycling computers is actively encouraged. It helps others in your community, and the environment. Before you take your old laptops, desktops, and monitors down to the recycle center, you want to ensure no one can steal any existing information. Just deleting files and emptying the recycle bin on your laptop doesn’t guarantee that another person will not be able to retrieve any personal information. Hard drives contain data such as usernames, passwords, confidential data, bank account details, credit card information, browser history, photographs, and more. Removing and destroying your hard drives by a certified hard drive destruction company is the best option for keeping old data out of cyber thugs’ hands. 

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The Importance of Document Destruction for Regulatory Compliance

Stay Compliant with a Dependable and Certified Shredding Company 

Document retention and destruction policies are vital to companies that handle personal identification information. There are different laws and guidelines that businesses must follow. Allowing that information to leak can also wreak havoc on a company’s reputation. A certified professional shredding company offers you the right level of support to ensure you meet the standards required in your industry. They provide a secure information management system, including shredding, records storage, and scanning services.

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Why Everyone Needs a Records Retention and Destruction Plan

Advice from a Certified Document Destruction & Records Management Company 

Businesses rely on documents to keep their doors open and customers happy. Records consist of financial statements, balance sheets, bank statements, customer information, patient information, legal files, etc. It can get quite overwhelming to manage the organization of all these records. Knowing what to keep and what to purge is very important. A records retention and destruction plan is the perfect solution to keep you compliant and avoid breaches of trust with your customers and clients. Working with a certified and reliable records management company will save you much frustration and give you peace of mind.

4 Reasons to Have a Records Retention and Destruction Plan

It doesn’t matter what size your company is. Each industry is different depending on the type of records you must store. Typically, you want to cover electronic communications, client correspondence, spreadsheets, employee records, contracts, healthcare information of patients, customer records, and financial documents. You need to keep the proper documents for specific periods and then destroy them. A good records retention policy will protect your company from legal problems. 

Here are four reasons to create or revisit your retention policy:

  1. Save the company money. Your company can save money by regularly destroying records instead of maintaining storage on unnecessary files. Also, properly organized records will save you time and money in searching for a file you may need for legal or organizational reasons. You also avoid having to recreate documents because they are easily stored and ready for use.
  2. Improves company decision-making. Sometimes, reviewing the previous year’s documents is helpful when making decisions for future years. This is especially true when reviewing public relations policies and marketing tactics. 
  3. Maintain compliance. Each company is required to retain certain legal and official documents. Your business may face fines and penalties if you fail to do this. Having a retention policy aids your legal team with access to what they need. It also helps you when the tax man or other authorities come in for an audit.
  4. Regulate who accesses the documents. Only some people in your office need access to each paper you have. Certain laws stipulate who should access specific information, as is the case for the healthcare industry. When you have well-organized records, you can ensure your departments only have access to what they need to do their jobs.

Protect Your Company with Help from Crown Information Management

Protecting your employees, clients, and your company takes many different forms. Today’s digital world requires a strong records retention and destruction policy. Crown Information Management can help. Our team understands the risks you face from poorly kept records. We are NAID AAA and PCI Certified, knowing what needs to be done and when. We can help with records storage and document destruction solutions to ease your mind and help you remain in compliance. Learn more when you call us today.

For timely destruction of documents, products, and hard drives, and secure, pest-free storage with a SOC1 Report,NAID AAA, and PCI Certified company, call Crown Information Management at 800-979-9545. You can also contact us online to learn more about our document storage and shredding services.