Skip to main content

The Crown Blog

Do You Know What Data Protection Laws Apply to Your Business?

Trusted Information Management Company for Shredding and Storage Needs

Data protection is a growing concern among all people. Consumers worry that cyber criminals will steal their identities. Businesses must be vigilant in saving and securing their customers’ data from cyber thieves. One wrong move and a company can lose reputation and money. Data laws are helping consumers and businesses alike. Yet, understanding what data laws apply to your enterprise is crucial to protecting clients and your company. Having access to an excellent information management company is just one step in the right direction to ward off cyber criminals and keep your organization safer.

Tips for Knowing and Acting on Data Protection Laws that Apply to Your Company

Knowing what laws apply to you and what you can do to comply with them can be very confusing. Here are some best practices for learning the best way to stay on top of data laws and how to protect your company:

  1. Do your research: Each market will have different laws and regulations. You will want to look into them and determine the specific provisions for adequately managing and disposing of records or electronic devices. The most common laws you will want to review include FACTA, HIPAA, Sarbanes-Oxley, FERPA, Florida Information Protection Act, Gramm/Leach/Bliley, and Payment Card Industry Data Security Standard. With our online world, you must keep up with other states and even the EU, where you may be seen as ‘doing business in’. These regulations include the GDPR, CCPA, CDPA, CPA, and UCPA. 
  2. Establish a document retention and destruction plan: Put your research to work by creating a plan for retaining and destroying documents. Having a schedule, you will know what to keep and eliminate, minimizing your risk and saving precious office space. Additionally, it will reduce your stress with compliance issues.
  3. Choose an experienced information management company: DIY efforts can place you at a greater risk of compromising your compliance responsibilities. It also leaves you vulnerable to a data breach. Working with a top-notch document management and destruction company limits your chances of data breaches. Look for a company that is NAID AAA certified. This professional designation requires the participant to undergo rigorous testing and auditing. They must adhere to regulations and utilize the best destruction methods available.
  4. Update your retention schedule regularly: Stay on top of your program by updating it regularly. Any significant changes to regulations will happen, and you will want to keep up with what is happening in your industry. Remember to train your employees in these matters, too.

Reduce Risk of Your Information’s Lifecycle—Choose Crown Information Management

All documents have a lifecycle. The regulations put in place dictate what it is. Crown Information Management can help you maintain a schedule that ensures you remain compliant and reduce risk during a data breach. We are NAID AAA and PCI Certified, meaning we have gone through the rigors of certification. We understand what the regulations require, and we’re here to help you abide by them. Look to us for a full array of services, including document shredding, hard drive destruction, records storage, retention schedules, and records indexing. Call us today for more information.

For timely, secure destruction of your documents and other storage needs in a safe, pest-free facility with a SOC1 Report,NAID AAA, and PCI Certified company, call Crown Information Management at 800-979-9545. You can also contact us online to learn more about our document storage and shredding services.