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Due Diligence for Information Management Vendors

Due Diligence for Information Management Vendors

Useful Suggestions on How to Identify Quality Vendors Utilizing third-party assistance for the non-core activities of your business is a common practice. It increases operational efficiencies and reduces the burden on in-house costs and administration.  However, selecting the right vendor for your outsourcing requirements is a process in itself. If you wish to create reliable, safe and lasting partnerships, you need to invest substantial time and effort in evaluating the vendors and conducting proper due diligence. After all, you want to bring on board a partner that has strong risk management practices, process integrity and customer-orientation. 

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It’s Tax Season – Shredding Tips

It’s Tax Season – Shredding Tips

Know What to Shred and What to Keep It’s that time of year again!  Tax season is upon us. The time of the year when you will pull out confidential papers from files and boxes, exchange sensitive information with your accountants, and eventually file your taxes online. Tax related frauds are the most common form of identity theft. A 2017 Federal Trade Commission (FTC) report indicates that tax-related frauds account for 29.2% of the reported incidents of identity theft. 

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Data Breaches Can Happen Anywhere

Data Breaches Can Happen Anywhere

Predictions for 2019 by Information Management Experts in Florida  For many years, your primary information security concern was how to meticulously maintain the original, physical records, and protect them from being lost or stolen. However, today, paper records may be the safest way to protect your records! What presents fraudsters with an exponentially larger potential to amass valuable, sensitive information is your web presence and online activities. In fact, your digital footprint extends far beyond the information that you voluntarily share, post, or store for your personal, social, and professional needs. Imagine how much of your personal and confidential data…

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Breach Notification Letter Causes Patient Confidentiality Breach

Breach Notification Letter Causes Patient Confidentiality Breach

Aetna settled a lawsuit for $17 million Wednesday over a data breach that happened in the summer of 2017. The privacy of as many as 12,000 people insured by Aetna was compromised in a very low-tech way: The fact that they had been taking HIV drugs was revealed through the clear window of the envelope.

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Archival Storage Is Here!

Archival Storage Is Here!

Welcome to our new archival ready, storage area! The photos  show the air conditioning and humidity controls being added, as well as the shelving. Our first archival storage clients have already moved into this special area!  If you need a safe spot to place your Vital and/or Historical records call us today.We can also accommodate memorabilia, that may be awkward in size or shape.  Contact us if you want more information!

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Crown Adds a New Automatic Generator!

Crown Adds a New Automatic Generator!

Hurricane Season is just around the corner! One of Crown’s commitments was to add an automatic generator, in case of power outages. We have accomplished that goal! This automatic generator will be able to keep all our security systems, operation systems, and temperature control, up and running during power outages, without missing a beat!

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Don’t Assume! Know!

Don’t Assume! Know!

According to a 2016 study published by Blancco Technology Group, out of 200 used computer drives purchased, from eBay and Craigslist, 67 percent of the drives held personally identifiable information and 11 percent contained sensitive corporate data. The only way, to be sure, that your information is gone, is to destroy the hard drive. Crown Information Management can destroy those hard drives for you, providing you with a complete chain of custody.

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Medical Identity Theft

Medical Identity Theft

Is Your Doctor Safeguarding Your Information? Identity Theft – and Medical Identity Theft in particular – are on the rise. More than 250,000 Americans have had their medical information stolen and misused in recent years. And this isn’t petty larceny. Experts note that while individuals who have had their credit-card data stolen are usually wrangling with their banks over losses of as little as a few thousand dollars, medical ID theft can leave victims, and the doctors and hospitals that provided the care, staring at bills that are exponentially higher. “The American Medical Association will continue its leadership in protecting…

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Individual Identity Theft

Individual Identity Theft

During various season throughout the year, many of us will be traveling on vacations and to share holiday time with our friends and loved ones. We laugh, shop, eat, attend parties and do whatever we can to bring joy the trip! Below are a few “Helpful Hints” to protect you and your family from becoming possible victims of Fraud or Identity Theft. Also remember that Children are often victims of identity theft too – so check those credit reports for everyone in the family! Make the Call: If you’re traveling during vacations or holidays take the time to let your…

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Corporate Identity Theft

Corporate Identity Theft

You and your staff work hard at meeting all the compliance requirements for HIPAA. It would be easy to forget that as a business you also are required to be FACTA compliant as well. FACTA stands for Fair and Accurate Credit Transaction Act. It is generally known as the law which allows Americans access to their credit report once per year. So what could this law possibly have to do with you? Whether you have 1 employee or 1 million, the liabilities associated with the privacy laws apply to your business. If you’re not keeping up it could destroy your bottom line. In 2006, the VA…

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Defining a Business Record and Developing a Records Management Framework

Since we are starting a new year, I thought it might be nice to start with some information helpful to creating a records management system. Since information is the most import asset an organization has, the beginning seemed like a great place to start. The International Standard on Records Management defines records as such: ISO 15489: “information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business”. This definition makes it clear that we are not just talking about our old archival records but about everyday…

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Have Questions? Our sales represenatives can help! Contact the sales representative serving your county today…

Corporate Office

707 Avenue K South West
Winter Haven, FL 33880

Phone: 863-324-9545
Toll Free: 800-979-9545

Daytona Office

1054 Reed Canal Road
S. Daytona, FL 32119

Phone: 386-767-1133
Toll Free: 800-979-9545

Hours of Operation

Monday-Friday: 8:30am-5:00pm
Saturday & Sunday: Closed
Holiday Schedule

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