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Author: Crown Information Managment

Clearing the Clutter: Decluttering Your Office with Shredding Services

Partner with Professional Shredders to Tidy Your Office

Clutter does more than make it difficult to concentrate on your work. It is a beast that swallows your productivity. It increases your anxiety and makes you want to throw in the towel. That may seem drastic but consider your tough days when your to-do list is longer than your arm and you can’t find the reports you need for the upcoming meeting. Sure, you could print more off, but why waste additional paper and ink unnecessarily when you could easily find it on a tidy desk? What about all the paper stacks holding your desk to the floor in your office? The mountains threaten to swallow you up, adding to your frustration. Sounds like a recipe for professional disaster!

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Love Is Protecting the Identity of People You Care For

Hire Professionals to Destroy and Shred Personal Documents

With the rampant misuse of today’s technology, it is easy to have your identity stolen. Cybercriminals mine social media sites, search through trash, and send out phishing messages. They are determined to gain as much information as possible and make others’ lives difficult. Protecting your own and your loved ones’ identity is vital to peace of mind and security. It is more than just a hassle when a stranger takes over and racks up credit card balances in your or your family members’ names. It can end up being a nightmare that will not end anytime soon! 

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One-Time Purge Shredding Services for Businesses and Estates

Useful Service for a Quick and Secure Way to Remove Built-Up Records

The beginning of a new year, spring cleaning, or an end-of-year clear-out are perfect opportunities to eliminate the mounds of paper that collect in office spaces. Often, companies will utilize the services of a paper shredding company for regular document destruction. They will have a secure bin in their office that gets picked up regularly. However, sometimes, there are reasons for a one-time purge of records. For example, this service is ideal when you have a large volume of documents during a business shutdown, an estate closeout, or emptying a storage unit.

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Services that Your Information Management Company in Florida Can Provide 

Entrust Your Records Management and Destruction to a Reliable Company

Companies must be conscious of how they handle client records. Legal and medical professionals must follow laws and regulations regarding how records are to be kept and destroyed. Today’s cybercriminals are extremely stealthy and clever. They apply technology to steal information and ruin the reputation of many companies. Having a professional information management company by your side is an excellent way to ensure you follow regulations. They also help ensure cyberthugs have a more challenging time accessing any information your company keeps. As a trusted partner, you can rest assured that you have someone on your side.

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The Safe Holiday Shopper: Identity Theft During the Holidays

Hire Professionals to Destroy Old Hard Drives and Shred Documents

‘Tis the season for holiday cheer. Now is the time to engage in the hustle and bustle of family, friends, food, and shopping. Merchants ensure their customers get the best deals on the perfect gifts. They work hard – so do cybercriminals. The holiday shopping season is the ideal time to get away with theft as consumers take advantage of deals in stores and online. Getting caught up in the excitement of getting gifts for loved ones is easy. Few want to think about those who are stealthily trying to steal a person’s identity. The unfortunate fact is that it happens all the time. You can protect yourself during the holidays by taking some extra precautions as you shop this year.

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Are You Still Storing Records in a Public Storage Unit?

Choose a Dependable Shredding Company Instead! 

Public storage units serve an essential purpose. They are great for families in the midst of moving. They can help homeowners or apartment dwellers who need extra space for seldom-used items. Some people even use them for storing inventory for their small business. Unfortunately, some business owners believe a public storage unit is a satisfactory solution for tucking away client and company records. Keeping an office full of boxed documents is not appealing. However, there are better options that are not quite as risky, including using an information management company that understands the nuances of storing and destroying records securely.

4 Reasons NOT to Use a Public Storage Unit for Company Records

Before you take another load of boxed documents to your storage unit, consider these reasons why you shouldn’t, and instead, utilize a professional information management company with solutions to fit your needs:

  1. You risk the theft of your client’s identities. The self-storage unit you used probably doesn’t have high levels of security. Once in, thieves can steal all your documents, including the ones with the clients’ personal information on them. The criminals can then pinch the identities of those within the records. A private storage company understands the importance of keeping unauthorized users from accessing records. They have safety protocols in place to ensure only those who need access get it.
  2. Your records are at risk of destruction because of the elements. Self-storage units do not typically have safety features in the event of a fire, flood, or other natural disaster. In moisture-prone areas, paper documents can be damaged and grow mold and mildew. If a unit has a fire suppression system, the records will suffer damage if the system is activated. Why run the risk of losing everything when you can keep your documents with a company that has the necessary features in place to protect items within their care?
  3. Your rented unit probably doesn’t have a camera. Some companies will have surveillance cameras around the premises, but that doesn’t mean there is one watching your specific unit. Experienced thieves will use this to their advantage and steal from any unit they want. Your contract will be no help, as many self-storage facilities indicate that they are not responsible for thefts. Professional document storage companies have the latest protection protocols to ensure their customers are covered.
  4. You don’t have convenient access to your records. When you use a public storage unit, you must supply the racks and shelving for your boxes. If you don’t use shelving, then you run the risk of your boxes collapsing upon each other. Additionally, every time you need a file, you have to drive or send someone to your unit. The professionals can then bring you what you need.

Keep Records Out of Public Storage Units – Use Crown Information Management Instead

Save time, money, and your reputation by using the services of Crown Information Management. We provide a safe location for your documents, media, X-rays, and more. We can bring you files when you need them. Not only do we save you time and money with our convenient services, but we can show up at your current unit and shred what you no longer need. With our certifications, we can also help you meet your regulatory responsibilities. 

For secure, pest-free storage with a SOC1 Level 2 Report,NAID AAA, and PCI Certified company, call Crown Information Management at 800-979-9545. You can also contact us online to learn more about our document storage, information management, and shredding services. 

Is Old Equipment Haunting Your Business?

Fall Office Cleaning Begins with an Equipment Destruction Company 

When you put away the office holiday decorations last year, did you stuff them in a dreary closet that serves as a cemetery for old equipment? You know, the one down the hall that no one touches lest an avalanche of dilapidated chairs, computers, and monitors come crashing down. Even if you don’t have a dreaded equipment closet, you will have them interspersed around your building. Some may be hidden behind the door in the breakroom. Others may be hiding behind the file cabinets in the attic storage that also serves as a computer server room. Wherever they are, they are taking up valuable space that could be used for other purposes. Instead of letting these items haunt you throughout the year, contact a dependable equipment destruction company to help you.

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It’s Time to Schedule Those Shredding Purges

Make a Day of Purge Shredding with a Reliable Document Management Company 

We often think of December and the end of the year as the time to throw out those stacks of documents cluttering desks and the storage room. You know the ones. They start as one or two files sitting on the corner of a desk. The user thinks they will get the filing done ‘later,’ but ‘later’ never comes. Before anyone can blink, the year is half over, and the stack of two is now 20. You don’t have to wait until the end of the year to have a good clear-out. Instead of building file folder castles, use your dependable document management company to schedule annual or quarterly paper shredding purge days. These occasions will soon become an office favorite as everyone clears the clutter in an organized and efficient manner.

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Do You Know What Data Protection Laws Apply to Your Business?

Trusted Information Management Company for Shredding and Storage Needs

Data protection is a growing concern among all people. Consumers worry that cyber criminals will steal their identities. Businesses must be vigilant in saving and securing their customers’ data from cyber thieves. One wrong move and a company can lose reputation and money. Data laws are helping consumers and businesses alike. Yet, understanding what data laws apply to your enterprise is crucial to protecting clients and your company. Having access to an excellent information management company is just one step in the right direction to ward off cyber criminals and keep your organization safer.

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