Avoid Legal Risks by Partnering with a Trusted Shredding Company

Real estate is a fast-moving industry. Day after day, realtors close sales, manage rental agreements, show properties to new clients, and handle client files. In the middle of all these important duties is the most crucial one of all, i.e., protecting sensitive information. As a realtor, you manage more than listings and showings; you deal with contracts, applications, loan documents, copies of driver’s licenses, background checks, and banking details. Each document contains private information you are responsible for keeping secure. If these papers aren’t properly destroyed, they can put your clients and reputation at risk. Client trust matters more than ever in today’s competitive market. Protecting their personal information shows professionalism. That’s why having a reliable shredding partner is essential. 

Why a Professional Shredding Partner Makes Sense

Your reputation means everything when you are a real estate professional. To ensure your success and continued growth, it makes sense to partner with a professional shredding company because:

1. Data breaches aren’t just a big business problem: You don’t have to be a large company to become the target of a cybercriminal. In fact, small businesses and independent real estate offices are viewed as easy targets. All it takes is a misplaced document or an old file tossed in the trash, picked up and used for identity theft or fraud. To make matters worse, if the word spreads that your office failed to handle personal data correctly, your reputation can suffer irreparable damage. A data breach is a costly mistake for you financially and professionally.
2. Paper and digital files both need protection: You probably work with a mix of paper and digital records. You may print out contracts for signing or save scans of documents to your computer or cloud system. Both types need to be properly destroyed but tossing them into the trash or deleting a folder isn’t enough. Paper can be pulled from the garbage, and deleted digital files can be recovered.
3. Stay compliant with Florida regulations: You are responsible for following federal and state data privacy laws such as the Fair and Accurate Credit Transactions Act (FACTA) and Florida’s Information Protection Act (FIPA). Both require businesses to safeguard and properly dispose of personal information. 
4. Take the guesswork out of document disposal: The professional shredding companies offer a variety of secure options, including:
   1. Routine shredding: You can set up weekly, biweekly, or monthly pickups.
   2. One-time purge projects: Clean out old files from years past with large-volume shredding.
   3. On-site and off-site shredding: You can watch while your documents are being destroyed at your location or send them via secured transport to the shredder facility.
   4. Digital media destruction: Get rid of any hard drives, USBs, CDs, and other digital storage, ensuring deleted data cannot be recovered.
   5. Certificate of destruction: Gain peace of mind and proof that your materials were destroyed properly.

Crown Information Management Helps Florida Realtors Stay Secure

Make document security simple by partnering with Crown Information Management. We understand the pressures you face as a realtor. We offer FACTA and FIPA-compliant shredding and information management services to help you maintain security and compliance. We will handle your documents securely, whether you prefer on-site or off-site shredding. We also offer hard drive and digital media destruction, ensuring no data can be recovered and misused by thieves. You’ll also receive a Certificate of Destruction as proof that your documents have been properly destroyed. Call us today for more information.

For experienced help with scanning, indexing, shredding, media destruction, records management, and document storage, call Crown Information Management. You can reach us at 800-979-9545 or contact us online to learn more about our services. Let our team work for you. We are a SOC1, NAID AAA, and PCI-certified company.