Author: Crown Information Managment

From Hot, Dark Storage Units to Clean, Safe, Secure Ones

Move your Business Records to a Professionally-Managed Warehouse

The concept of a paperless office may look good on paper, but in reality, every business needs to manage, store, and retrieve some amount of paper files and folders, especially in the context of financial accounting, taxation, compliance, corporate governance, and other critical business transactions. The question is, where do you store such records? Are you filling up cabinets or stacking boxes in your office and using up valuable real estate? Have you rented an expensive self-storage facility that is hot, dark, and uninviting? Why not make the smart decision to partner with a professional records storage company?

Hurricane Season Starts June 1. Have You Moved Your Records to Safety?

Hurricane season is around the corner again. On June 1, we will officially be back to that time of the year when the weather defines our movements and business plans. The 2021 report predicts a busy hurricane season with above-normal tropical activity and 7 to 10 hurricanes. Florida has a 75% chance of a hurricane coming within 50 miles, with a 41% chance of a major hurricane, and all the numbers are significantly higher than average. Forecasters continue to urge those in the coastal regions to plan critical business activities ahead of time, and stay alert and informed during the hurricane season.

Is your Business Ready for Hurricane Season?

While Florida’s warm weather, sandy beaches, and stunning views make for year-round appeal for visitors and residents alike, the hurricane season is no fun for local businesses. Since 40% of all U.S. hurricanes hit Florida there is always the threat of storms, floods, fires, and other devastation to life and property every year from June to November. Whether you have a small retail establishment or a sprawling corporate office, it is important to ensure that your business is ready for the hurricane season ahead. This would mean instituting a proper Business Continuity Plan (BCP) and Disaster Management (DM) matrix that can minimize operational disruptions when powerful hurricanes hit the shores of Florida.

Protecting Your Child’s Identity is a Top Priority

While virtual schooling has been the norm for most of the past year, aggressive testing strategies and vaccine rollouts have slowly led to the resumption of in-person learning in schools throughout the U.S. Meanwhile, there has been an unprecedented rise in identity theft during the COVID-19 pandemic. Parents have had to exercise extra caution while easing their children into a remote learning environment.

Spring Clean your Records after Tax Season

When tax season ends, many corporate offices and home offices start resembling a pack rat’s paradise. While piled up desks, stuffed drawers, and stacks of digital drives are understandable until you complete your tax filing process, a spring cleanup of records is essential in order to maintain a clean and safe work space. The experts at Crown Information Management offer useful insights on timely destruction of tax documents, including secure shredding of paper records and digital drives.

Don’t Leave Your Tax Documents Laying Around

Tax season is around the corner and you may be bracing yourself for the flurry of activities related to filing your personal, professional, or corporate taxes. Whether it is managing large piles of paper records, tracing missing bills and invoices, reconciling your data and figures, or responding to inquiries from your accountant, there may be several things demanding your attention during this time. Additionally, the ever-increasing risks of fraud, theft, or scams means it is imperative to ensure that your personal or business records do not fall into the hands of miscreants. The experts at Crown Information Management discuss the importance of safe storage and secure disposal of your paper records.

Hard Drive Destruction for IT Departments in Orlando

Professional Shredding by a NAID AAA Certified Company

No matter which industry, every company’s IT department is responsible for the allocation and maintenance of the electronic devices used by the staff. At any point, the IT infrastructure professionals may be dealing with a large inventory of electronic devices and digital drives, including newly procured items, as well as stockpiles of old, damaged, or redundant drives and devices.

Avoid these Common Document Shredding Mistakes

Due to the steady rise in the frequency and severity of data breaches in Florida, most businesses have made large investments to upgrade their digital information security measures. However, while the focus and spends on robust IT applications and IT infrastructure has increased manifold, the vulnerabilities of physical information security are sometimes underestimated or ignored. Any negligence or mistakes in managing sensitive or confidential paper files or documents could pose considerable risks to your business, including increased liability exposure, business fraud, or even identity theft issues. These potential threats could make your company more susceptible to

Keep Records Organized and Easily Accessible

It’s Not Just Efficient, It Can Also Save You from Being Penalized!

You know that remaining in compliance with HIPAA laws is of the utmost importance, so you do everything you can to keep your records organized and updated. However, if you have a busy medical practice or other public-facing business, you probably spend your day taking care of clients’ needs. It’s easy to get behind on current paperwork, let alone information from years past. It sounds like you need to partner with a records management and storage company such as Crown Information Management.