Your Tampa business handles sensitive documents, including employee records, customer files, financial reports, and vendor contracts. Over time, these papers pile up, and many companies aren’t sure what to do with them. You may be tempted to keep everything, including paper records, hard drives, and media. This isn’t the best choice for keeping your office tidy, alleviating stress caused by clutter, and avoiding the serious risks associated with holding onto outdated records. Instead, you need to keep certain records and securely shred the rest. If you haven’t thought about utilizing a professional document destruction company, there is no time like the present to do so!

Reasons to Destroy Documents in Your Tampa Business

It’s time to clear the clutter and reclaim your company’s storage space. Consider these reasons to develop a document destruction schedule and tackle those outdated records:

1. Prevent identity theft and data breaches: Old documents often contain private details, such as Social Security numbers, banking information, account logins, and customer data. Even something as small as a printed email can expose personal or company information. If you throw away documents instead of securely destroying them, they can be picked up by thieves, leaving you exposed to potential lawsuits. Items that should be shredded and not thrown away include employee records, client information, financial statements, and internal business documents.
2. Remain compliant with federal and state regulations: Certain industries are legally required to dispose of their documents securely. If you work in healthcare, the financial sector, or education, you must adhere to stricter privacy and security laws. These regulations fall under HIPAA, FACTA, and GLBA. Failing to comply can result in hefty fines, legal action, and damage to your organization’s reputation. Shredding your records that contain protected or sensitive information ensures you stay compliant and avoid costly penalties.
3. Reduce clutter and free up space: When your office fills up with outdated paperwork, it becomes harder to stay organized. Take a look at your filing cabinets, storage rooms, and desks. They become overloaded, making it challenging to find the documents you need. When you destroy records that are no longer necessary, you and your team can save space, improve workflow, and keep only what is relevant to your job. A professional shredding company can help with one-time purge services and routine shredding services to help your office run smoothly.
4. Protect your business reputation: Your clients trust you to keep their personal information safe. If you fail to dispose of their data properly, that trust is broken. Even a minor breach could lead to negative online reviews, loss of business, or long-term damage to your brand. Professional document destruction tells your customers that you take their privacy seriously. That level of care builds trust with your clients, employees, and partners.

Choose the Right Shredding Partner in Tampa – Pick Crown Information Management 

Make secure shredding a simple task by partnering with Crown Information Management. We understand what you face as a business. We offer HIPAA, FACTA, and FIPA-compliant shredding and information management services to help you maintain security and compliance. We will handle your documents securely, whether you prefer on-site or off-site shredding. We also offer hard drive and digital media destruction, ensuring no data can be recovered and misused by criminals. You’ll receive a Certificate of Destruction as proof that your documents have been properly destroyed. 

For experienced help with shredding, scanning, indexing, media destruction, records management, and document storage, call Crown Information Management. You can reach us at 800-979-9545 or contact us online to learn more about our services. Let our team work for you. We are a SOC1, NAID AAA, and PCI-certified company.