In the age of paperless offices, you may think you need to convert all your physical records to electronic data that eventually rests on a variety of offline and online networks. Whether it is on the advice of your technology vendors, or due to newer mandates introduced in federal, state or industry-specific legislations, you may transfer vast amounts of personal, financial and business information onto the cloud. However, it’s important to realize that your cloud storage or on-premise servers are not invincible. The number of instances of data breaches that make daily headlines are proof of the fact that online storage has more than its fair share of security risks. In fact, any kind of digital presence makes you and your business vulnerable to a number of technical glitches, hacks, and cybercrimes. This includes privacy violations, identity theft, loss of sensitive information, or crippling of business operations due to malware and ransomware attacks.
At Crown Information Management, we believe that, you may want to pause and reflect on how to store records in physical form, safely and effectively. We understand that some records are required by law to be digitized, like medical records. But…If they are not required by law to be digital, then there are options to outsource your records management to a SOC1, NAID AAA and PCI Certified company.
There are several studies that indicate physical record storage may be better than creating electronic records. Our information management specialists share excerpts from several reputed studies to help you make an efficient and cost-effective decision for your business.
Paper or electronic — stuck in the record storage dilemma? Not sure whether retaining your business information in physical format is a wise option? Here are some facts to consider:
Do the risks of digital storage outweigh its benefits and conveniences? Data breaches and the subsequent loss of information expose your company to potentially enormous losses and liabilities. This may include damage to reputation and credibility, customer attrition, expensive lawsuits, regulatory fines, and loss of business. In severe cases, it may threaten the very existence of your business.
At Crown Information Management, we help you save time, money and space on physical records storage. Our qualified information management specialists efficiently sort, classify, index, store, and track your physical records for quick, on-time retrieval. In addition to permanent or temporary preservation of documents, we also offer secure destruction of paper records, hard drives,products and other digital media.
For safe and cost-effective storage of physical records, rely on a SOC1, NAID AAA and PCI Certified company, such as Crown Information Management. Call 800-979-9545 to learn more about our services or contact us online to request a free quote.