Information is the lifeblood of any business and requires the same level of protection as other precious assets. Whether your business records are in digital or physical format, they require:
While you may implement the most sophisticated IT infrastructure and applications to safeguard your digital information, skimping on the storage arrangements for physical documents could lead to a number of governance, risk management, and compliance issues. In fact, storing vital records in an unsecured location is like a ticking time-bomb that could threaten your company’s reputation, as well as your business continuity plans.
The experts at Crown Information Management discuss why moving your vital records to a professional records management company is a cost-efficient way to protect your business.
Public storage units are a strict no-no for storing your vital records due to issues, such as climate-control, security, rodent and pest control, and unit sizes. Self-storage is also not ideal due to similar reasons. Both these options also require a considerably higher amount of time, cost, and resources for records classification, filing, storage, retrieval, regulatory compliance, and other such activities.
Relying on a professional records management company for storing your vital business records has several benefits:
At Crown Information Management, we are a SOC1, NAID AAA and PCI Certified company with extensive experience in the storage or destruction of vital physical records. You can count on us for a complete suite of records management services for your paper files and documents, including records classification, retrieval, permanent preservation, and secure shredding services. Our RIM professionals specialize in industry-specific solutions and use efficient and proven methods to safeguard your institutional memory and business reputation.
For safe, reliable and affordable records management plans, hire Crown Information Management. Call 800-979-9545 or contact us online to request a free estimate.
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