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The Importance of Document Destruction for Regulatory Compliance

Enhance Your Document Shredding Process to Remain Compliant

In today’s business world, regulatory compliance is more critical than ever. The laws and regulations constantly evolve, requiring companies to take extra steps to handle sensitive information correctly. As you consider your compliance program, one critical aspect is proper document destruction. Failure to dispose of documents securely not only places your reputation at risk but could also lead to hefty fines and legal consequences. Your company may house personal customer data, confidential business information, or industry-specific records that must be destroyed. Why not make it easier on yourself and your team to know you have correctly handled all those documents? Using the services of a professional shredding company is vital to successfully following the requirements of regulatory compliance.

Why You Need to Ensure You Properly Destroy Business Documents

Clearing old documents isn’t just about keeping your business premises neat and tidy. Here are some of the key reasons all those company records need to be destroyed to meet regulatory standards:

  1. Protecting personal information: All companies keep some personal information. They have personnel records and customer information, too.Using a professional shredding company can help prevent identity theft and fraud. You comply with the General Data Protection Regulation (GDPR) and the Health Insurance Portability and Accountability Act (HIPAA). More importantly, you are better able to maintain customer trust and loyalty since you are protecting their personal information with the help of a professional shredding company. The benefits of using professional shredding services include increased efficiency, reduced risk of data breaches, and peace of mind knowing that your documents are being handled in a secure and compliant manner.
  2. Meeting industry-specific regulations. Some industries have specific regulations regarding how documents are handled, stored, and destroyed. For example, financial institutions must comply with regulations like the Gramm-Leach-Bliley Act (GLBA), which mandates the secure destruction of documents. The healthcare industry must follow HIPAA guidelines, and law firms have a variety of requirements for how they destroy legal documents and maintain client confidentiality.
  3. Avoiding legal and financial penalties. No company wants to pay fines when they can be avoided. However, failing to comply with regulations can result in fines and legal penalties. When you comply as your industry dictates, you can prevent fines, avoid lawsuits because of improper handling of sensitive information, and minimize data breach costs from cyber-criminal activities. Using the services of a professional document destruction company can help you in preventing lawsuits and fines.

Hire Professionals to Help Stay in Regulatory Compliance 

It cannot be overstated how important it is to stay compliant with regulatory requirements regarding proper document destruction. The team at Crown Information Management not only understands this but also has the expertise to help you establish a solid compliance program for your document retention and destruction. We offer a range of services to meet your needs, including shredding, storage, media and product destruction, and document scanning. Call us today, and let’s work together to ensure you remain compliant with record-keeping mandates, giving you the confidence and reassurance you need. 

For experienced help with document storage, media destruction, and records management, call Crown Information Management. You can reach us at 800-979-9545 or contact us online to learn more about our services. Put our team to work for you. We are a SOC1 Report,NAID AAA, and PCI Certified company.