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The Crown Blog

Spring Cleaning Your Office

Include Document and Media Destruction for a Cleaner, Compliant Office

Many people take advantage of spring to air out their homes, dig through closets, purge clothing, and conduct a deep clean. The results are a refreshed and less cluttered home. Taking that concept into the office may result in a much more pleasant workspace where your productivity skyrockets, your mood improves, and you deliver an excellent impression to your clients. You’ll find you can get more done with less stress. Part of the spring cleaning you do in your office will include sorting through mounds of paper and extra digital media. As you prepare for a proper office clean-out, consider lining up the professional services of a media and document destruction company. Not only can they get rid of records safely, but they can also support your records management efforts in a secure environment, giving you the peace of mind that your sensitive information is handled with utmost care and security.

Essential Steps for a Proper Spring Cleaning of Your Office

Spring cleaning brings many benefits, making it worth the effort. Yet, it can be an overwhelming task if you are not prepared. Use these steps to make the most of your efforts:

  1. Clear and organize the paperwork. Every office across America struggles with mounds of paper documents that must be shredded or stored. An efficient way to organize your stacks is to break up your office into sections and work one area at a time. You might even set a timer to help you focus. For documents that need to be shredded, have a professional bring in a secure container or shred cart. Fill them up and have them picked up. The shredding company will come back, take the bins, destroy everything, and give you a certificate of destruction, making the process of getting rid of excess paperwork a breeze and relieving you of the burden of managing it all on your own.
  2. Get rid of media appropriately. Many offices have bits of computer media throughout. Thumb drives, external hard drives, and no longer-used computers need to be thrown out, but not just thrown out! Criminals will take advantage of the information they can pull out from discarded digital media. Instead, have a media destruction company take them out of your hands. Like paper documents, they will meticulously destroy your media, leaving you nothing to worry about.
  3. Establish a system for purging and storing records. Now that the paper and media are out of the way, how will you keep things tidy? Many industries have compliance requirements they must meet. Establishing a clear-cut system for organizing, storing, and destroying paper records ensures you remain in compliance. A professional information management company can make the process much easier. They can help you with your required services, including indexing and offsite storage.

Hire Pros to Help with Spring Cleaning Your Office 

Spring cleaning a commercial space is an excellent way to boost productivity and employee morale. The team at Crown Information Management has the services you need to make this spring cleaning the best one yet. We understand the importance of having a solid compliance program and can help you establish one for your document retention. We have many additional services to meet your needs, including shredding, storage, media and product destruction, and document scanning. Call us today and let’s work together, confident in the knowledge that you have a team of professionals supporting you every step of the way!

For experienced help with media destruction, records management, and document storage, call Crown Information Management. You can reach us at 800-979-9545 or contact us online to learn more about our services. Put our team to work for you. We are a SOC1 Level 2 Report,NAID AAA, and PCI Certified company.