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The Crown Blog

Retention Schedules & When to Shred

Save storage space, keep your business legally secure . . .

Retention schedules are one of the most important aspects of a documents life cycle. Different documents have different legal requirements and these requirements may be as short as a month or as long as twenty five years.

Retention schedules are important for several reasons, such as saving you storage space, but most importantly it keeps your business legally secure. In the event of a lawsuit, Federal Rule 26 requires that each party provide all relevant records to the opposing counsel. By destroying records according to a set schedule, your company can appropriately limit the amount of materials it must search through to comply with this law.

Business should also be aware of the documents discarded on a daily basis. This trash often contains information that could be used against the company or worse, private information belong to your clients. Discarded daily records include phone messages, memos, and misprinted forms, drafts of bids and drafts of correspondence.

Crown Shredding and Records Storage can work with you to develop a secure document destruction program that’s best for your business.