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The Crown Blog

Protect Your Identity Online

Hire Professionals to Help with Document Storage and Destruction

We all enjoy using smartphones to scroll through social media, send documents to clients, or call a potential customer. Computers and the internet help you get your work done faster. Technology is a fantastic addition to our personal and professional lives. Yet, nefarious people in the world are always lurking to take undue advantage of technology to steal your identity or hack into a corporation’s new business plans. It is incredible how the handheld computer you carry daily can be used against you.

Practicing reasonable online security measures is the best action you and your team can take to thwart the plans of cyber criminals who want to harm you. One such practice includes using the services of a records management firm. They offer services that ensure you have better protection against relentless online thugs.

7 Key Suggestions to Keep Your Identity Safer Online

Businesses are vulnerable to cyber-attacks. The ones that tend to be most at risk are small to medium-sized companies, as they may not have the resources to ensure the highest levels of safety. An interesting point is that cybercriminals are not the only ones wanting to ruin companies. Employees, rivals and discontented team members may steal incorrectly handled documents and media to sell information. 

With these simple suggestions, you and your team are better able to keep prying eyes out of your enterprise’s private records:

  1. Keep a tidy desk. A clean desk reduces stress, but it also prevents others from taking records they should not have. When you put documents back where they belong, you get the best of both worlds… fewer distractions and less chances of paperwork being lost or stolen.
  2. Secure passwords. Storing computer passwords on sticky notes on your computer is not a good idea. Anyone can pull them off and use them. Instead, use a password keeper or place them in a location only you know.
  3. Lock paper records away. In addition to keeping your desk clear of clutter, it is vital to lock away any documents you do not need immediate access to.
  4. Limit access to sensitive documents. Not every employee in a company needs access to all the enterprise records. Choose to allow access to relevant documents only to those that need it.
  5. Avoid using public Wi-Fi. Working at the local coffee shop may be an excellent getaway from a busy office, but using the free Wi-Fi is not a good idea. Cybercriminals are happy to access your computer from across the room and steal valuable data.
  6. Train team members to spot phishing attempts. Phishing is a term used to describe criminal attempts to access a person’s computer. It’s crucial that you and your team learn to spot phishing attempts, including fake email addresses, accessing links within emails, and opening unexpected attachments.
  7. Use offsite storage. Choose a trusted information management company to house documents offsite in a secure location. They understand compliance requirements, and you can limit who accesses the documents. They often offer digital scanning to turn hard copies into digital copies.

Enjoy Peace of Mind with Secure Information Management

Breathe a little easier when you choose Crown Information Management to partner with you and secure your documents. We offer many services tailored to your needs. We can pick up paper records, destroy them onsite, and give you a certificate of destruction. We can also store vital documents in our dry, secure warehouse, and that’s not all. Call us today to learn more about what we can do for you and your business. 

For experienced help with records management and document storage, call Crown Information Management. You can reach us at 800-979-9545 or contact us online to learn more about our services. Put our team to work for you. We are a SOC1 Level 2 Report,NAID AAA, and PCI Certified company.