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The Crown Blog

Document Destruction Facts 

Selecting the Right Destruction Company for Businesses in Melbourne, Florida 

How many documents are present where you are right now, that present security risks? Consider things like contact information, account numbers, billing statements, credit card receipts, document ownership, and much more. Getting rid of files, papers, books, ledgers, and other material that puts a company or individual at risk for security breaches makes sense. To do that, turn to a document destruction company.

Consider the Risks Documents Create

Identity theft and fraud are real problems for both consumers and companies. Data stolen from simple documents may create long-term problems. The threat remains, and it gets more sinister as criminals use advanced technologies and stealthy ways to indulge in data breaches and theft. The question is, what can you do to avoid it? Document destruction can:

  • Keep sensitive business information confidential 
  • Remove a build-up of documents in office space that creates clutter
  • Eliminate the risk of theft of those documents in the office setting for fraudulent reasons
  • Meet all compliance requirements for patients and consumers
  • Protect employee data from third-parties receiving or accessing it
  • Eliminate the risk of company financial information getting into the wrong hands 

The Right Document Destruction Company Makes All of the Difference 

To achieve these goals, it is critical to have a company that can take effective steps to eliminate your risks. There are several things to look for in any provider before making the decision to work with them.

  • Do they provide a chain of custody? If document destruction happens offsite, the organization should provide a chain of custody showing who had access to those documents at any given time.
  • A Certificate of Destruction is available. It’s critical that a Certificate of Destruction be provided as this may be a requirement to meet compliance rules depending on the organization’s type of documents. 
  • Mobile destruction is done with ample security. If you have a mobile unit arriving onsite to handle the document destruction, it’s important to know if the technicians have been security screened. 
  • You can view the process. With mobile shredding trucks, it may be possible to view that the materials were, in fact, shredded. This allows for peace of mind for sensitive data. 
  • The materials are recycled. What happens to the shredded documents after they leave your premises? The best option is for them to be recycled in a meaningful, efficient, and compliant way. 

How Crown Information Management Ensures the Best Outcome

When it comes to document shredding and destruction, the team at Crown Information Management is your go-to resource. Our mobile solutions provide the very best access to the complete destruction of unwanted or unneeded documents. Our sales representative’s will be happy to meet with you to determine your needs. Then, when beneficial, we can set up routine services to meet your ongoing needs. Contact us to learn more about how we can help you.

For secure, pest-free storage and easy and timely destruction of records, count on a SOC1 Level 2 Report,NAID AAA, and PCI Certified company. Call Crown Information Management at 800-979-9545 or contact us online to learn more about our document storage and shredding services.