Protecting Patient Data Starts with the Right Partner

Medical practices and hospitals manage more sensitive information than most businesses. Within each facility are stacks, drawers, and rooms full of patient records, billing forms, diagnostic images, and prescriptions. Each item contains private data that must be protected. Properly managing, storing, and disposing of this information is essential not only for protecting your patients’ privacy but also for maintaining compliance with HIPAA and other healthcare regulations. Without a reliable partner, your practice risks accidental data breaches, identity theft, and costly fines. Your staff may not have the training or tools to ensure documents, hard drives, or X-rays are securely destroyed or stored. That’s why working with a certified information management provider is crucial.

What’s the Risk When You Go It Alone

You don’t need to play the Lone Ranger when managing your document storage and destruction. This can quickly create problems as busy staff members may not know which records to shred or how long to keep them. Sensitive files could end up in the wrong hands or simply get misplaced. The most common risks you and your team face are:

1. HIPAA violations from improper disposal
2. Identity theft from files or digital devices
3. Fines for missing retention deadlines
4. Overloaded storage rooms filled with outdated records 

How an Information Management Provider Eases Your Stress

Medical teams are trained to care for patients, not manage complex information security. Choosing the right information management company is your ticket to better document management and compliance. They will offer a full range of services designed for the healthcare industry, such as:

1. Secure document shredding to ensure all your patient records are destroyed safely and in line with HIPAA requirements.
2. Record storage that is organized and in a climate-controlled facility for files that must be kept for longer durations.
3. Hard drive and media destruction to prevent data leaks from old computers, USB drives, and backup tapes.
4. X-ray and film destruction to safely dispose of medical images and related materials.
5. Product destruction for any expired or recalled items that cannot be used.

Healthcare data breaches can cost thousands of dollars in fines and damages. Improper handling of sensitive documents or digital devices puts your facility at risk. Partnering with a professional company helps prevent these issues by using secure processes every step of the way.

A Strong Information Management Partner Makes All the Difference

Work with the professional team at Crown Information Management. We have served Florida’s medical community for years. We have the experience and know-how to help you keep your practice secure and compliant. We offer flexible scheduling, including weekly, biweekly, or monthly pick-ups to fit your workflow. Choose between on-site or off-site shredding, where we ensure your documents are securely handled. We will hand you a Certificate of Destruction for proof of proper handling and destruction. Our team is well-trained to understand HIPAA guidelines, and we keep our facility secure to protect your records off-site. From shredding and storage to hard drive and X-ray destruction, we are ready to help! 

For experienced assistance with media destruction, scanning, indexing, shredding, records management, and document storage, call Crown Information Management. You can reach us at 800-979-9545 or contact us online to learn more about our services. Let our team work for you. We are a SOC1, NAID AAA, and PCI-certified company.