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Classifying Records

!!ClassifyRecordsJust as the records of the organization come in a variety of formats, the storage of records can vary throughout the organization. There are two types of records, Active and Inactive. There are also two major classifications, Vital and Important. Learn more about the difference between VITAL RECORDS & IMPORTANT RECORDS…

An active record is a record needed to perform current operations, subject to frequent use, and usually located near the user. An inactive record is a record that is no longer needed to conduct current business but is being preserved until it meets the end of its retention period, such as when a project ends, a product line is retired, or the end of a fiscal reporting period or the legal retention requirement is reached. These records may hold business, legal, fiscal, or historical value for the entity in the future and, therefore, are required to be maintained for a short or permanent duration.  Learn more about RECORDS STORAGE…

Records are managed according to the retention schedule. Once the life of a record has been satisfied according to its predetermined period and there are no legal holds pending, it is authorized for final disposition which may include secure document destruction, transfer, or permanent preservation.

Records may be formally and discretely identified by coding and housed in folders specifically designed for optimum protection and storage capacity, or they may be casually identified and filed with no apparent indexing. Organizations that manage records casually find it difficult to access and retrieve information when needed. The inefficiency of filing maintenance and storage systems can prove to be costly in terms of wasted space and resources expended searching for records. Another major benefit in managing your records effectively, will be   the actual dollars saved.  Learn more about RECORDS INDEXING with CROWN…

While there are many purposes of and benefits to records management, a key feature of records is their ability to serve as evidence of an event. Proper records management can help preserve this feature of records. Records must be identified and managed, regardless of their form.

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Corporate Office

707 Avenue K South West
Winter Haven, FL 33880

Phone: 863-324-9545
Toll Free: 800-979-9545

Daytona Office

1054 Reed Canal Road
S. Daytona, FL 32119

Phone: 386-767-1133
Toll Free: 800-979-9545

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Saturday & Sunday: Closed
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